Microsoft Outlook 2007: Level 2

Revision: TE5804_20080405

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Course Length:

1 Day

Course Description:

If you have been using Microsoft® Office Outlook® 2007 as a communications tool, then you know how to send a mail message; schedule appointments and meetings; and create contacts, tasks, and notes. This course is the second in a series of three Microsoft Office Outlook 2007 courses. In this course, you will customize your Outlook environment, Calendar, mail, folders, and also track, share, assign, and quickly locate various Outlook items.

Who Should Attend:

This course is designed for experienced Outlook users who need to customize their environment, Calendar, and email messages to meet their specific requirements and who wish to track, share, assign, and locate various Outlook items.

Benefits of Attendance:

Upon completion of this course, students will be able to:

• Customize the Calendar by setting various Calendar options.
• Customize message options.
• Track work activities using the Journal.
• Assign and track tasks.
• Share folder information.
• Customize the Outlook environment.
• Locate Outlook items.
• Work with public folders.

Prerequisites:

Before taking this course, students are required to take the following courses or possess equivalent knowledge of: Windows® XP Professional: Level 1, Windows® XP Professional: Level 2, Windows® XP: Introduction, Windows® 2000: Introduction, and Microsoft Office Outlook 2007: Level 1.

Course Outline:

• Setting Calendar Options
  1. Set Work Days and Times
  2. Display an Additional Time Zone
  3. Set Availability Options
• Customizing Message Options
  1. Modify Message Settings
  2. Modify Delivery Options
  3. Change the Message Format
  4. Notify Others that You Will Be Out of the Office
  5. Create a Distribution List
  6. Insert a Hyperlink
• Tracking Work Activities Using the Journal
  1. Automatically Record a Journal Entry
  2. Manually Record a Journal Entry
  3. Modify a Journal Entry
• Managing Tasks
  1. Assign a Task
  2. Reply to a Task Request
  3. Send a Task Update
  4. Track Assigned Tasks
• Sharing Folder Information
  1. Specify Folder Permissions
  2. Delegate Access to Folders
  3. Access Another User's Folder
  4. Send Calendar Information in an Email Message
• Customizing the Outlook Environment
  1. Customize the Toolbar
  2. Create a New Toolbar
  3. Customize the Menu Bar
  4. Customize the Quick Access Toolbar
  5. Customize the To-Do Bar
  6. Create a Folder Home Page
• Locating Outlook Items
  1. Sort Messages Using Multiple Criteria
  2. Find Messages
  3. Find Outlook Items Using Multiple Criteria
  4. Filter Messages
  5. Organize Messages
  6. Manage Junk Email
• Working with Public Folders
  1. Create a Public Folder
  2. Add Users to a Public Folder
  3. Post Information in a Public Folder
  4. Send an Email Message to a Public Folder